Minutes of the 15th Annual General Meeting of Happy Nook Cultural
Association for the year 2011-12

Venue of Meeting: Community Hall of HN.
Time of Meeting: 5.00 pm onward.

Date of Meeting: 15.07.2012.
Members Present: 55

1. Shri Subhodeep Roy Chowdhury, the President, welcomed all the members of

HNCA present in the AGM. At the outset, the House observed one minute
silence in memory of our respected and dear members those who left us for heavenly
abode during the year 2011-12. The President then requested Shri Siddhartha Roy
Chowdhury, General Secretary of HNCA, to initiate discussions on the agenda.

2. The Secretary read out the MOM of the AGM of the last year.
• Shri Benu Munshi pointed out that the electricity charges were not waived during the
last AGM of HNCA, but was waived subsequently in a Board meeting.
• Otherwise, the Minutes of the last AGM was approved and adopted by the
house unanimously.

Proposed by: Shri Kushal Roy.
Seconded by: Shri Satyabrata Banerjee.

3. The Secretary then read out his report for the year 2011-12.
• Smt. Ruby Banerjee stated that it is not correct to make a uniform rate of
subscription for each family as a major part of it is spent on community lunches/
dinners and families with more members should contribute higher than the flats
with single members. The President pointed out that it was discussed in earlier
meetings also and he also felt that the contribution should have a fixed and a variable
component. But it was not accepted by majority of members. It was also pointed out
by him that in case a member feels that the amount fixed per family is unreasonable
for a single member residing in one flat, he or she can always contribute less.
• Smt. Jharna Ganguly and Smt. Rupa Narayan stated that nothing was done on the
development of the community hall since the marble flooring was made in 2009-10.
The Secretary informed that there was major fund crunch during 2010-2011 and this
year with nearly Rs.80,000/- excess available, development works like false ceiling,
a small sitting place with facilities like TV, music system can be made. The present
committee has already planned for the same and wants to implement the same next
year (after painting is over and the labors vacate the community hall).
• Shri Benu Munshi stated that the quantity and quality of food delivered in packets
were not really good and needs improvement. The committee noted the same. Smt.
Uma Banerjee suggested that some more chairs and tables should be made available
for the senior members. The committee noted these points for consideration in
future.

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• Shri Benu Munshi enquired who was deciding on the amount for use of community
hall for sales promotional purposes by companies invited by HNCA. The secretary
clarified that it is not possible to keep a fixed rate. We only request the companies
to pay a reasonable amount. The President agreed that we should have a minimum
limit for the same. Shri Biswatosh Sarkar pointed out that events like medical
camps, prizes for painting competitions for children etc. are also to be considered as
contribution in kind, and not in cash.
• Shri Kushal Roy appreciated the effort given by the committee to complete a year of
HNCA activities successfully.
• Otherwise, the Annual Report of General Secretary for 2011-12 was approved
and adopted by the house unanimously.

Proposed by: Lt. Col (Rtd.) A.K. Roy Chowdhury
Seconded by: Shri B. K. Ghosh

4. The Audited Accounts for the year 2011-12 was placed before the members for
their approval. The same was read out by Shri Debashis Das, the Treasurer. He
stated that the committee collected subscriptions from 129 families. But, the number
could have improved with additional effort. This year, the committee opted for
some short time FDs and earned interest on those. There is an excess fund of
approximately Rs.80,000/- available now which can be utilized for development
works of community hall and providing some recreational facilities for the members.
Some members present felt that repeatedly requesting for additional donation from
the members is not called for and the same should be avoided in future.

After due deliberation, the Audited Accounts for the year 2011-12 was approved
and adopted by the house unanimously.

Proposed by: Shri Benu Munshi.
Seconded by: Shri Biswatosh Sarkar.

5. Shri Dilip Mukherjee was requested to become the Auditor for the year 2012-13
but he explained his inability to take up the responsibility. Then Shri Satyabrata
Banerjee was requested to continue as the Auditor of HNCA for the year 2012-
13 again to which he agreed.

Proposed by: Sri Subhodeep Roy Chowdhury.
Seconded by: Sri Biswatosh Sarkar.

6. On selection of the New Committee for 2012-13, Shri B.K. Ghosh proposed a new
panel of 3 office bearers which was seconded by Shri P.B. Sinha. Smt. Uma Banerjee
stated that during last year’s AGM, it was decided that the existing committee would
continue for two years i.e. for 2012-13 also as mentioned in the MOM. Smt. Kalyani

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Datta repeated the same. But some members pointed out that in such case “selection
of new committee” should not have been included as an agenda point of this AGM.
Shri Asit Sen pointed out that there was a technical mistake in last year’s MOM as
appointment of the same committee for two consecutive years, does not appear in
the resolution, though it is mentioned in MOM. Shri P.B. Sinha and some other
members then proposed that with difference in point of view among the members,
we should decide whether the existing committee would continue or the new
committee would replace the existing committee, by raising hands of the members
present. Shri. Arunava Moitra stated that it is very unusual that the members who
have mostly been apathetic towards formation of HNC committee during previous
years are suddenly showing such interest and are insisting on appointment of their
proposed new committee this year. Shri P.B. Sinha and some other members
continued that the decision should be made by raising hands. Finally, the President
requested all members to calm down and stated that selection of new committee by
raising hands is not acceptable as it goes against the tradition of HNCA. He further
stated that since some members want a new committee and some other members
want the existing committee to continue, whether it is possible to form a bigger
committee where choices of all the members can be accommodated. But, members
in favor of new committee, insisted that only their proposed new panel be selected
and the existing committee members are not to be included at this stage. Finally, the
members who want the existing committee to continue agreed for the formation of
the new committee proposed by Shri B.K. Ghosh.

Accordingly, the following Committee members were elected as Office
Bearers of the Executive Committee of HNCA for the year 2012-13 :

Lt. Col. (Rtd.) A.K. Roy Chowdhury - President
Shri Kushal Roy – General Secretary
Shri Ashutosh Bhowal – Treasurer

They were authorized to select / appoint other members of the Executive
Committee of HNCA, as may be deemed necessary, as per convention.

7. The meeting ended with Vote of Thanks to the House by the out-going President.

Subhodeep Roy Chowdhury
Out-going President
Happy Nook Cultural Association

Circulation: Through all Notice Boards of Happy Nook, http:\\myhnca.blogspot.com
and e-mails.
Copies to: Chairman, HNCHSL & President, HNCA-2012-13